New iTravel Business Rules-Prohibited States

From:  Bobbi McCracken, Associate Vice Chancellor-Business & Financial Services and Controller
Sent: Tue, Aug 15, 2017 6:59 PM
To: MSOADM and Travel Coordinator Users Lists
Subject: New iTravel Business Rules-Prohibited States

In response to the State of California law AB1887 prohibiting the use of certain funding sources for travel to prohibited states, new business rules will be deployed in iTravel on Wednesday evening (8/16/17). The business rules are aimed at assisting with the completion of travel reimbursements and ensuring compliance with the restrictions outlined in AB1887.

The new business rules will function as follows. When the trip start date is after 12/31/2016 and the destination state is identified as Kansas, Mississippi, North Carolina or Tennessee, OR the trip start date is after 6/23/2017 and the destination state is identified as Alabama, Kentucky, South Dakota or Texas; AND the FAU specified contains a fund number under the following tree nodes (see UCRFS Golden Trees for the complete list of fund numbers):

  • 3050 - Specific State Appropriations
  • 3055 - Special State Appropriations
  • 3060 - State Agencies
  • 3070 - General Funds (except fund numbers 19931, 19933, 19934, 19940, 19941, 19942)

The Travel Coordinator (and any Traveler initiating a travel expense reimbursement and designating an FAU associated with state funds) will be presented with a message to either: 1) enter a comment to document one of the approved exceptions outlined under AB1887; or 2) update the designated FAU to a non-state fund source. One of these actions is required before the trip can be routed forward.

The goal of these new business rules is to ensure that the iTravel system meets the business requirements of campus departments while helping to maintain compliance with AB1887. For additional information on AB1887, please review UC's FAQs. Please submit questions and comments to TravelFeedback@ucr.edu.

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