UCR

Accounting



UC Web PPS Entry/Update Screens


Web PPS Entry/Update Screens
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  1. Employee Identification
  2. Personal Information
  3. Addresses and Disclosures
  4. Citizenship and Taxes
  5. Employment Information
  6. Appointments and Distributions  
  7. Education
  8. Pay Disposition
 


9.  Honors & Awards

10. Leave of Absence

11. Separation

12. Summary

13. Review Messages and Update

14. Post Authorization Notification (PAN)

15. Confirmation 

 

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Screen 1 - Employee Identification
(Number is assigned at the successful completion of this screen).

 

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Screen 2 - Personal Information

  • Sex:

Ethnicity Section A

  • Hispanic, Latino, or Other Spanish Origin:  
  • American Indian or Alaska Native:  
  • Asian:  
  • Black/African American:  
  • Native Hawaiian or Other Pacific Islander:  
  • White:

Ethnicity Section B

  • Primary Ethnic/Race:  

  

  • Disabled Status
  • Employee is a US veteran
  • Veteran of a US War/Campaign/Expedition?
  • Vietnam Veteran?
  • Armed Forces Service Medal Veteran?
  • Recently Separated Veteran Date:
  • Veteran Disability Status

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Screen 3 - Addresses and Disclosures

  •  Spouse Name
  • Spouse Name Campus Release
  • Campus Address Line One
  • Campus Address Line Two
  • Campus Address City
  • Campus Address State
  • Campus Address Zip
  • Campus Address Building
  • Campus Address Room
  • Campus Phone One
  • Campus Phone Two

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Screen 4 - Citizenship and Taxes

  • Citizenship Status                   
  • Country Of Residence
  • Visa Type
  • Work Permit End Date
  • Income Code
  • US Date Of Entry
  • UC W-BEN Signature Date
  • Federal Tax Marital Status
  • Federal Tax Personal Allowances
  • Federal Tax Additional Withholdings
  • State Tax Marital Status
  • State Tax Personal Allowances
  • State Tax Itemized Deductions
  • State Tax Additional Withholdings

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Screen 5 - Employment Information

  • Date of Hire
  • Oath Date
  • I9 Date
  • E-Verify Date
  • E-Verify Code
  • BELI
  • BELI Date
  • Employee Relations Code
  • Academic Programatic Unit Code
  • Home Department Code
  • Alternate Department Code
  • Special Training Required Code
  • Student Status
  • Number Of Units
  • Probationary Period End Date
  • Next Salary Review Date
  • Next Salary Review Type
  • Intercampus Transfer
 

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Screen 6 - Appointments and Distributions

  • Appointment Number
  • Appointment Type
  • Basis
  • Paid Over
  • Title Code
  • Duration
  • Begin Date
  • End Date
  • Grade
  • Percent/Full Time
  • Fixed/Variable Indicator
  • Rate Code
  • Pay Rate
  • Pay Schedule
  • Time Code
  • Leave Code
  • Distribution Number
  • FAU
  • Full Time Equivalent
  • Percent
  • Pay Begin Date
  • Pay End Date
  • Step
  • Rate Amount
  • DOS Code
  • Perquisite Type
  • Workstudy Program
  • Off/Above Scale Indicator

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Screen 7 - Education

  • Education Level
  • Year Education Completed
  • Highest Degree Institution Code
  • Highest Degree Specialty Code
  • Current Specialty Code 1
  • Current Specialty Code 2
  • Current Specialty Code 3
  • Prior University Service Institution Code
  • Non UC Prior Service Code
  • Code
  • Number
  • Renewal Date

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Screen 8 - Pay Disposition

  • Check Disposition
  • Online Earnings Statement
  • Check Address Line One
  • Check Address Line Two
  • Check Address City
  • Check Address State
  • Check Address Zip
  • Direct Deposit Bank Table
  • Bank Account Number
 

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Screen 9 - Honors & Awards

  • Award Number
  • Award Type
  • Award Date
  • Award Source
  • Award Amount
  • Honor Type
  • Honor Date

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Screen 10 - Leave of Absence (LOA)

  • LOA Action Code:    
  • LOA Begin Date:  
  • LOA Return Date:  
  • LOA Type:

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Screen 11 - Separation

  • Last Day on Pay:
  • Separation Date:  
  • Separation Reason Code:  
 
  • Destination Code:  
  • Future Institution Code:  
  • Intercampus Transfer?

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Screen 12 - Summary

This screen provides user with a single screen view of all of the information entered for the employee. From this screen, user may proceed to view consistency edit message or go back to any of the data entry screens.

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Screen 13 - Review Messages and Update

This screen presents user with the result of consistency edits process.  The messages are sorted by severity level. All 7-level severity messages are considered to be fatal and must be corrected. The user has the option to fix the error on the same screen, by clicking “Fix” button next to the message. User may also choose to go to the appropriate entry screen to correct the data entry errors.  If there are no fatal consistency edits found, the user can proceed to post-authorization screen.

The following describes the message level and severity:

  • Level 7 – Fatal error. Must be corrected
  • Level 4 – Values changed due to system derivation
  • Level 3 – Warnings
  • Level 2 – Default value assigned

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Screen 14 - Post-Authorization Notification (PAN)

PAN is a post-authorization system. It is used to send notifications to reviewers of PPS transactions. The user must enter comments explaining the new hire transaction.

The following fields can be entered on PAN screen:

  • Priority – Normal/Urgent
  • Comments

The user can add additional reviewers using one of the following ways:

  • User id
  • Email Address
  • Locate by Last Name

From this screen, user can proceed to PPS Update. This will update the EDB database with the new employee information and generate IDOC form.

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Screen 15 - Confirmation

This screen displays the available IDOC forms for the employee, separated by tabs on top.  The user can print the IDOC form, one at a time, by clicking on “Print IDOC” link. The “Next” button ends the current transaction. A confirmation screen is displayed, with the link to Web EDB Inquiry system.

Last Update: September 2011


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University of California, Riverside
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012

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Physical Address:
14350 Meridian Parkway, Riverside, CA 92518
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Mailing Address:
UC Riverside, Accounting Office-002
Riverside, CA 92521

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Tel: (951) 827-3303
Fax: (951) 827-3314
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