The programming and installation of the new Full Accounting Unit (FAU) within the Payroll/Personnel System (PPS) has now been completed as of April 13, 1999. A one-time translation of old FAU to the new FAU has been done. From now until the switchover date in July 1999, the old FAU will be translated to the new FAU every night, whenever a new distribution with old FAU information is established on PPS via "EAPP" screen. Changes to an existing distribution line on "EAPP" screen WILL NOT generate a translation from old FAU to new FAU. A new screen "EFAU" will now display the old and new FAUs, and also provide the facility to add, change or delete any component of the new FAU. PPS Preparers and Backup Preparers will be allowed to review and modify any component of the new FAU if necessary. As you may know, the new fiscal year staffing will be done with the new FAU. In order to accomplish this task before the staffing process begins in May 1999, ten workshops have now been scheduled to train the Preparers and their backups.

• University of California Financial System (UCRFS)- Peoplesoft System with modules such as General Ledger, Budget, and Accounts Payable.
• UCRFS Golden Tree Viewer - Go through this website to install, view and print the golden tree.  You MUST have Internet Explorer 4.0 (or higher). Netscape products cannot be used to access the golden tree.
• Full Accounting Unit (FAU) - The FAU are fields and values that provide the common ground for identifying budgetary and financial transactions.  The FAU elements are Account,  Activity, Fund, Function, Cost Center, Project Code Dept. and Project Code Corp. The Account,  Activity, Fund and Function codes are required fields.  The Cost Center, Project Code Dept. and Project Code Corp. are optional  fields.

• ACCOUNT - Primary identification of a budgetary/financial transaction.  Specific accounts represent balance sheet items, revenue, and expenses.  (Expense accounts are similar in purpose to object codes since they represent an expense grouping).  This code is 6 characters long (e.g.  500110-Staff, Career)
• Staff  Title Codes Translation to ACCOUNT
• Academic Title Codes Translation to ACCOUNT
• ACTIVITY - The fourth level in the Organizational Structure that tracks and collects budgetary and financial transactions across the campus organization structure.  All budgetary and financial transactions are recorded at the activity level. This code is 6 characters long but 5 characters are required to be updated on PPS (e.g. A01206 - Accounting). The first character "A" is hard coded. The second character denotes the Systemwide Administrative Unit (SAU) code. "A0"XXXX=General Campus (Location 5), "A4"XXXX=Systemwide-DANR (Location N), "A5"XXXX=Systemwide-IGPP (Location N), "A8"XXXX=Systemwide University Programs - e.g. UCMEXUS (Location N).
• FUND - Identifies a specific source of funding.  Funds are categorized into major fund groups (i.e., Current Funds, Federal and State Funds, Student Fees, etc.).  This is 5 characters long (e.g. 19900 - General  Funds) and the same as old values. Please do not pay employees on agency funds from 00000-00299. Contact Gabe.Nwandu@ucr.edu for a special procedure.
• FUNCTION - Classifies budgetary and expenditure transactions by general program categories such as instruction, research, Academic Support, etc.) This code is 2 characters long (e.g. 72 - Institutional support).
• COST CENTER - Sub-level identification of financial activity.  This is a user defined element providing the campus with flexibility in collecting and tracking financial activity across one or more Accounts, Funds, Activities, or Functions. This code can be 5 characters long (e.g. SBPR - Payroll unit within Accounting department). The cost center file is empty at this time. Please use screen "EFAU" to establish your cost centers as soon as the cost centers are set up on the golden tree.
• PROJECT CODE DEPT - Sub-level identification of financial activity.  This is a user defined element providing the campus with flexibility in collecting and tracking financial activity across one or more Accounts, Funds, Activities, or Functions.  This code can be 5 characters long. The project code dept. file is empty at this time. Please use screen "EFAU" to establish your project code dept. as soon as the values are set up on the golden tree.
• PROJECT CODE CORP - Sub-level identification of financial activity.  This is a user defined (by UCOP or central UCR offices) element providing the campus with flexibility in collecting and tracking financial activity across campus-wide or system-wide initiatives on one or more Accounts, Funds, Activities, or Functions.  This code can be 2 characters long. Not currently in use until further notice.