UCR

Accounting



Announcements


  • UCPath-GL Update (October 7, 2018)
    Thank you for all of your continued partnership and feedback on the general ledger-UCPath related systems and processes. The update below contains important information regarding the general ledger and September month-end closing.
  • Travel Coordinator Guidance: Ancillary Travel Expenses (October 1, 2018)
    The attached new local policy approved by the Chancellor to streamline the reimbursement of ancillary charges is effective immediately.
  • Low Value Purchasing Authorization (LVPA) Increase for eBuy-Department Authorized Purchase Orders (DAPO) and ProCard Transactions (August 26, 2018)
    In order to provide departments with increased flexibility to meet operational procurement needs, Business & Financial Services is pleased to announce the campus Low Value Purchasing Authorization (LVPA) threshold level increased from $2,500.00 to $5,000.00 for non-capital equipment items effective August 2018. These new thresholds are available for eBuy transactors and Procurement Cardholders.
  • UCPath-GL Update (August 20, 2018)
    Thank you for all of your continued partnership and feedback on the general ledger-UCPath related systems and processes. The information provided below contains important information in preparation for the UCLA/UCSB transition to UCPath as well as other general ledger related updates.
  • UCPath GL-Related: Summer Salaries and Position Funding-Action May Be Required (July 21, 2018)
    As you may be aware, June was the first pay period under UCPath where there were significant Summer Salary transactions (i.e. academic appointees summer research, summer administrative service, and/or summer session teaching). These transactions revealed the follow general ledger related issues: 1) charges to incorrect FAUs, and 2) the incorrect application of the Composite Benefit Rate (CBR).
  • GL-UCPath Updates (July 10, 2018)
    Thank you for all of your continued patience on the general ledger-UCPath related systems and processes. The information provided below contains important updates for fiscal closing.
  • June 2018 Update-Additional State Added to Law Prohibiting State Funding of Travel to Certain States (June 29, 2018)
    On June 1, 2018, Oklahoma was added to the list of prohibited states for state-funded and state-sponsored travel (California AB 1887) by the California Attorney General (CAG).
  • GL-UCPath Updates (May 28, 2018)
    Thank you for all of your continued partnership and feedback on the general ledger-UCPath related systems and processes. The information provided below contains important updates for fiscal closing.
  • Update on Salary Cost Transfer Request for Fiscal Year-End (06/22/18) (June 22, 2018)
    Below are updates on Salary Cost Transfers (SCT) to ensure fiscal year-end deadlines are met.
  • Update on Salary Cost Transfer Request for Fiscal Year-End (June 18, 2018)
    Following up on the deployment of the ServiceLink Salary Cost Transfer Tool, below are a few important updates for the fiscal year-end closing process.
  • New UCPath Current and Future Funding Report (June 13, 2018)
    The Accounting Office and Information Technology Solutions are pleased announce the availability of a new locally generated report titled Position Current and Future Funding. The report is intended to assist departments with their financial management responsibilities by easily providing users with the ability to verify current FAU used to fund positions and view the effective date of future FAU position funding in order to project salary costs.
  • Deployment of Service Link Salary Cost Transfer Request Tool (May 31, 2018)
    Good news! The Accounting Office and Information Technology Solutions is pleased to announce the deployment of the new ServiceLink Salary Cost Transfer (SCT) Request tool.
  • GL-UCPath Updates (May 23, 2018)
    Thank you for your continued patience as GL issues related to our UCPath pilot implementation are identified and resolved. The information provided below contains important updates on the resolution status of key issues and systems.
  • RE:PPS Expense Transfers-Extension to 5/25/18 (May 15, 2018)
    Due to a large number of PPS cost transfers processed in April and some resulting errors, the PPS Cost Transfer process has been extended for one final month. The cut-off date for entry is Friday, May 25th.
  • UCRFS Users Group Meeting on Monday, May 21, 2018 (May 11, 2018)
    Our next UCRFS Users Group Meeting will be held on Monday, May 21, 2018 from 10:30 a.m. - Noon at the Alumni Center. Below are the topics that will be presented:
  • Fiscal Closing Letter-FY2018 (April 26, 2018)
    As another fiscal year comes to a conclusion, the campus closing schedule for this year-end has been finalized. In order to meet the UC reporting requirements and prepare for our annual financial audit, the departmental tasks described must be completed as outlined in the attached document.
  • PIWRS and PRC Revised Distribution Schedule (April 25, 2018)
    Based on feedback from users, the accelerated schedule for PIWRS reports and Payroll Certifications has been revised. The revised schedule will allow PIWRS Coordinators additional time to review the information before the reports and certifications are distributed to PIs.
  • UCPath GL Related Updates-User Group Meeting 4/25/18 (April 23, 2018)
    In preparation for fiscal year-end closing activities, Business & Financial Services is hosting two user group sessions to provide updates on UCPath general ledger related topics and answer related questions. The meeting topics will include:
  • PPS Expense Transfers-Final Day to Process 4/26/18 (April 16, 2018)
    With the implementation of UCPath, the final PPS payroll compute occurred in December 2017. As previously communicated, the payroll cost transfer function in PPS would be available for four months after the UCPath transition. This notice is a friendly reminder that the final day to process PPS Expense Transfers is 4/26/18.
  • Revised Moving Policy G-13 and Employee Noncash Award and Gift Policy G-41 (April 16, 2018)
    The UC Policy Office has issued revisions to the Moving Policy (BFB G-13) and Employee Noncash Awards (BFB G-41). Please see the attached memo from Office of the President including the revised policies. The revised policies are also available via the following links:
  • Travel Coordinator Training (April 2, 2018)
    he Accounting Office is pleased to announce training for new travel coordinators on April 11, 2018 from 8:30 am to 3:00 pm at the UC Intellicenter.
  • Deployment of Service Link FAU Change Request (March 30, 2018)
    Good news! As demonstrated at the 3/14/18 UCRFS User Group meeting, the new ServiceLink FAU Change Request tool is now available. The implementation of UCPath introduced a new way of managing the Full Accounting Units (FAU) associated with salary/benefit expense distributions.
  • Revised Guidance: UCPath Related Salary Cost Transfers (March 20, 2018)
    As follow up to my February e-mail, the guidance for UCPath related salary cost transfers has been revised. This revision is necessary as the deployment of UCR's Salary Cost Transfer (SCT) Request System has been delayed until April, and payroll transactions processed in December are nearing the 120 day transfer deadline for transfer to a federal fund.
  • Deployment of Enhanced PIWRS Reporting (March 18, 2018)
    With the transition to the UCPath environment and retirement of the Enterprise Reporting System (ERS), enhancements to the Principal Investigator Web Reporting System (PIWRS) were necessary. The goal of these enhancements is to provide department analysts the flexibility to define FAUs to generate PI-specific reports across funding sources for financial management and oversight purposes.
  • TARS Leave Type Changes (March 8, 2018)
    With the implementation of UCPath, changes to the Time and Attendance Reporting System (TARS) were necessary. One of the modifications resulted in the simplification of vacation and sick leave types.
  • UCRFS User Group Meeting, Wednesday, March 14, 2018 (March 7, 2018)
    There will be a UCRFS Users Group meeting on Wednesday, March 14th from 1:30 p.m. - 3:00 p.m. at the Alumni & Visitors Center.
  • Demo of Enhanced PIWRS Reporting on 3/12/18 (March 6, 2018)
    With the transition of the UCPath environment and retirement of the Enterprise Reporting System (ERS), enhancements to the Principal Investigator Web Reporting System (PIWRS) were necessary and are ready to be deployed in the next few days.
  • eBuy/AP Users Group Meeting Scheduled for March (March 2, 2018)
    The next eBuy/Accounts Payable Users Group meeting is scheduled for Tuesday, March 20th.
  • UCPath Related Salary Cost Transfers (February 26, 2018)
    UCR's Salary Cost Transfer Request System is currently under development and is planned for deployment in late March. Departmental requests for UCPath related salary cost transfers should be held until the system is deployed. To assist with tracking necessary salary cost transfers and facilitate processing once the request system is available, a template (filename: SCT Tracking Template) is attached for your convenience.
  • SuperDOPE Updates (January 25, 2018)
    Thank you for your patience as we transition to the new version of SuperDOPE. The following announcement contains some important information for SuperDOPE users regarding bug resolution, communication tools, and user group meetings.
  • PPS Expense Transfers Window is Open (January 24, 2018)
    PPS is now open to process Single and Mass Expense Transfers (EDTS & EDTM Screens) through April 2018. Please use PPS to process monthly and biweekly payroll transactions that originated in PPS. Payroll expenses that originate in UCPath should also be processed using UCPath.
  • Taxability of Moving Expenses and Certain Employee Awards (January 23, 2018)
    Please see the attached memos from Office of the President regarding the taxability of 1) moving expenses and 2) certain gift cards provided as employee achievement awards related to the recent Tax Cuts and Jobs Act.
  • Payroll Journals and SuperDOPE Update (January 18, 2018)
    Good News! The UCPath December payroll journals for 1) the monthly paid employees and 2) biweekly pay period ending 12/30/17 posted on 1/18/18 and the December ledgers will be available early next week. In addition, a new version of SuperDOPE will be deployed on 1/19/19.
  • Travel Coordinator Training (January 17, 2018)
    The Accounting Office is pleased to announce training for new travel coordinators on January 24, 2018 from 8:30 am to 3:00 pm at the UC Intellicenter. The training will cover UC Business & Finance Bulletin G-28 Travel Policy, UCR Policy & Procedure 900-20, the UC Connexxus booking tool, and iTravel (web-based travel reimbursement system).
  • Virgin America/Alaska Merger - Profile Issues (January 10, 2018)
    Please review the following message from the UC Travel Center and pass on the information to your travelers as appropriate. Thanks.
  • December PIWRS Reporting and Payroll Certifications Delayed (January 10, 2018)
    With the conversion to UCPath, there are many changes to processes and data elements that impact the PIWRS and Payroll Certification Reports. While significant progress has been made on the required system remediation efforts, the December PIWRS statements and Payroll Certifications will be delayed until late January.
  • Employee Vendor Records (January 9, 2018)
    As you may be aware, vendor records are automatically created and updated for UCR employees to help facilitate travel and other reimbursements. With the transition to UCPath, the process to created and update employee vendor records was temporarily halted so modifications to the program could be made.
  • December Ledgers Delayed (January 9, 2018)
    With the conversion to UCPath, there are many changes to processes and data elements that impact the general ledger. Therefore, the closing of the December ledgers has been delayed while finalizing the posting of the UCPath payroll journal entries and a new version of SuperDOPE that supports the UCPath data elements.
  • SAA Guidance on ServiceLink/HRDW/SuperDOPE/TARS roles (January 4, 2018)
    With the implementation of UCPath, there are many new roles available in EACS related to ServiceLink, HRDW, SuperDOPE and changes to TARS access. The attached document provides guidance on the assignment these roles to support the deployment of UCPath and our Future Operating Model (FOM).
  • UCPath Employee HR Department (January 2, 2018)
    With the implementation of UCPath, to ensure data consistency and improve accountability, an employee's HR department is derived based on position information. During the UCPath conversion process, over 90% of employees' HR department remained the same as their PPS Home Department using the derivation process.
  • TARS Department TAA Role De-provisioning (December 27, 2017)
    With the implementation of UCPath and our Campus Shared Services Model, please be aware of changes to the Time & Attendance Reporting System (TARS-V2) that impact functionality for Department SAAs and DTAAs.
  • UC Travel Policy and Mileage Reimbursement Rate Changes (2018) (December 18, 2017)
    Please see attached letters from UC Office of the President announcing:

    Changes to the UC Travel Policy, Business & Finance Bulletin G-28.
  • Payroll Certification System - Enhancement (December 4, 2017)
    The Accounting Office and Information Technology Solutions (ITS) are pleased to announce a modification to the Payroll Certification System. When no salaries have been charged to a federal or federal flow through fund for a particular budget year, the PI is presented with a simple message requesting confirmation. A screen shot of the message that will be presented to the PI is shown below.
  • UCPath Implementation and Impact on Connexxus Travel (December 1, 2017)
    As you may be aware, in December, UCR will be transitioning to UCPath (the UC centralized system for payroll, benefits and HR information system - see http://fomucpath.ucr.edu/ for additional information).
  • Travel Users Group Meeting Scheduled for December (November 20, 2017)
    The next UCR Travel User's Group meeting is scheduled for Thursday (December 7th) from 9:30 to 11:00 am in the Alumni & Visitors Center.
  • eBuy Transactors Users List (November 20, 2017)
    The next eBuy/Accounts Payable User's Group meeting is scheduled for Thursday (December 14th) from 9:30 to 11:00 am in the Alumni & Visitors Center.
  • C&G Users Group Meeting on Tuesday, November 14, 2017 (November 9, 2017)
    Below is the agenda for the C&G User's Group Meeting to be held on Tuesday, November 14, 2017, 1:15-3:15pm, in Genomics Building Auditorium 1102A.
  • UCRFS User Group Meeting, Thursday, October 26, 2017 (October 17, 2017)
    There will be a UCRFS Users Group meeting on October 26th (Thursday) from 10:30 a.m. - Noon at the Alumni & Visitors Center. The proposed agenda topics include:
  • Upcoming Changes to UC Travel Policy (BFB G-28) Effective 10/15/17 (October 10, 2017)
    The UC Office of the President recently announced several policy changes that will go into effect on October 15, 2017.
  • PIWRS and Payroll Certification Improvements (August 27, 2017)
    The Accounting Office and Information Technology Solutions (formerly Computing & Communications) are pleased to announce several improvements to the Principal Investigator Web Reporting System (PIWRS) and the annual Payroll Certification system. In response to the HHS-OIG Payroll Certification Audit, the campus committed to enhancing these reports to provide Principal Investigators with additional information to facilitate the review and verification of salary charges.

More Information

General Campus Information

University of California, Riverside
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012

Career OpportunitiesUCR Libraries
Campus StatusDirections to UCR

Accounting Office

Physical Address:
14350 Meridian Parkway, Riverside, CA 92518
Visitors to the IntelliCenter must be registered in advance

Mailing Address:
UC Riverside, Accounting Office-002
Riverside, CA 92521

Office Hours:
Mon-Fri (8:00 am - 5:00 pm)
Sat-Sun (Closed)

Tel: (951) 827-3303
Fax: (951) 827-3314
Contact Us

Footer