Accounting: Policies & Procedures

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Policies & Procedures

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Accounts Payable
Controls
Extramural Funds
General Accounting
Payroll
Travel

ACCOUNTS PAYABLE	UCOP	UCR
Purchasing Policies and Procedures		UCR Purchasing
Disbursements: Advance Payments	D-371-11
Disbursements: Approvals Required	D-371-16
Disbursements: Cancellation and Redrawing of Vendor Checks	D-371-12
Disbursements: Accounting for and Tax Reporting of Payments Made Through the Vendor System	D-371-12.1
Disbursements: Discount Terminology	D-371-23
Disbursements: Encumbrance Accounting	D-371-21
Disbursements: Freight	D-371-28
Disbursements: Honorarium Payments	D-371-35	200-58
Disbursements: Invoice Processing in Response to Purchase Authorizations (see also UC Sales & Use Tax Manual)	D-371-36	200-59
Disbursements: Payments for Deceased Payees Made Through the Vendor System	D-371-62
Procurement Card Program	BUS43p8	750-70
Disbursements: State Tax Withholding from Nonwage Payments to Nonresidents Of California	D-371-77
Petty Cash Procedures	C-173-61	200-72
Charges without Benefit of and with Purchase Orders		200-14
Non-Employee Cash Awards	BFB G-42
Memberships	BFB G-43

CONTROLS	UCOP	UCR
Cash Handling	BFB BUS-49
Inventory	BFB BUS-54
PAN Review Guidelines		200-61
UCRFS Ledger Review Guidelines		200-97

EXTRAMURAL FUNDS	UCOP	UCR
Allowable Costs	C&G Manual - Chapter 07
Cost Sharing	C&G Manual - Chapter 05
Cost Transfers	C&G Manual - Chapter 07
Cost Transfers	BFB A-47
Direct Costing Policy	BFB A-47
Indirect Cost	C&G Manual - Chapter 08
Extramural Classification		UCR P&P 200-45
PreAward		UCR P&P 550-80

GENERAL ACCOUNTING	UCOP	UCR
BEA, NCT, Recharge Use		200-03
Cash-Check	BFB-BUS-49	200-06
Collections Sundry Debtor Bills and Student Loans		200-16
Credit/Debit Card Payments - Acceptance of		200-17
Direct Sales by Department to Students or Other Individuals		200-32
Extramural Fund Classification		200-45
Funds - Transfer of Funds (Requests for)		200-54
Funds - Transfer of Funds (Type Entries)		200-56
PAN Review Guidelines		200-61
Short Term Investment Pool	BFB A-60	200-78
Signature Authorization (or cancellation)		200-80
Transfers of Expense Other than Payroll		200-94
UCRFS Ledger Review Guidelines		200-97
Sales & Service	BFB A-56
Auxiliary	BFB A-59
Petty Cash	BFB BUS-49	200-72

Gross Pay
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Taxes
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Other Deductions and Benefits
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Other
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Other Local Policies

GROSS PAY	UCOP	UCR
Attendance, Time Reporting, and Leave Accrual Records	P-196-13	200-01 200-98
Payroll: Official pay Dates	P-196-16.5	Payroll Calendar
Damage Payments for Services Performed Before Loyalty Oath Is Signed	P-196-21	200-82
Range Adjustments	P-196-62

TAXES	UCOP	UCR (Local)
Accounting for and Tax Reporting of Mandatory Deductions and Insurance Benefit Contributions	P-196-11
Federal Taxation of Citizens	P-196-28
Settlement Payments	P-196-76
State Tax Withholding from Employees	P-196-77
Federal Taxation of Aliens	T-182-27	200-62
Income Tax Information in the Accounting Manual	T-182-37
OASDI and Medicare Contributions	P-196-30
UCRS Accounting Procedures	P-196-78
Taxation of Scholarship and Fellowship grants and Educational Assistance	T-182-77
Tax Withholding for States Outside of California	T-182-78

OTHER DEDUCTIONS AND BENEFITS	UCOP	UCR (Local)
Contribution Deductions for Fund-Raising Organizations	P-196-16
Deduction-Cost Reimbursement	P-196-23
Group Automobile Insurance	P-196-35
Health Sciences Compensation Plans	P-196-37
Miscellaneous Payroll Deductions for Employee Organizations, Faculty Clubs, and Credit Unions	P-196-53
Unemployment Insurance	P-196-77.5	600-75
U.S. Savings Bonds	P-196-777
Workers' Compensation Insurance	P-196-86	600-85

OTHER	UCOP	UCR (Local)
Internal Control Standards: Departmental Payrolls	BFB IA-101
Employee Death Payments	P-196-25	650-18
Employee Exchanges	P-196-25.5
Intercampus Transfers and Appointments	P-196-38
Salary Attachments and Assignments	P-196-70
Senior Management Automobile Policy and Procedures	E-821
Education Abroad Program: Intercampus Transactions	E-227-35
Employee Non-Cash Awards	BFB G-41
Records Management Disposition Manual	RMP series

OTHER LOCAL POLICIES	UCOP	UCR (Local)
Patent Agreements		200-60
Payroll Advances to Aliens		200-64
Payroll Expense Transfers		200-68
Payroll Check Distribution		200-66
Volunteer Staff Appointments (Without Salary)		650-85
Subpoenas		800-80

TRAVEL & ENTERTAINMENT	UCOP	UCR
Travel	BFB G-28 Travel Policy Summary	900-20
Entertainment	BFB Bus-79	200-44
Moving, Removal and Relocation	BFB G-13 SMG 2.800	650-31 - Academics 650-32 - Staff
T&E Corporate Charge Card		900-05
Travel Advances & Direct Charges		900-40
Use of Privately Owned Autos		900-45
Vehicle Accident & Damage Reporting		900-55
Vehicle Rental & Hotel/Motel		900-80
Transient Occupancy Taxes	T-182-75

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General Campus Information

University of California, Riverside
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012

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Department Information

Accounting Office

Physical Address: 1201 University Avenue, Suite 208
Riverside, CA 92507

Mailing Address: UC Riverside, Accounting Office-002
Riverside, CA 92521

Office Hours: Mon-Fri (8:00 am - 5:00 pm); Sat-Sun (Closed)

Tel: (951) 827-3303
Fax: (951) 827-3314
E-mail: bobbi.mccracken@ucr.edu
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