UCR

Accounting



Policies & Procedures


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ACCOUNTS PAYABLE

UCOP

UCR

Purchasing Policies and Procedures

 

UCR Purchasing

Disbursements: Advance Payments

D-371-11

 

Disbursements: Approvals Required

D-371-16

 

Disbursements: Cancellation and Redrawing of Vendor Checks

D-371-12

 

Disbursements: Accounting for and Tax Reporting of Payments Made Through the Vendor System

D-371-12.1

 

Disbursements: Discount Terminology

D-371-23

 

Disbursements: Encumbrance Accounting

D-371-21

 

Disbursements: Freight

D-371-28

 

Disbursements: Honorarium Payments

D-371-35

200-58

Disbursements: Invoice Processing in Response to Purchase Authorizations (see also UC Sales & Use Tax Manual)

D-371-36

200-59

Disbursements: Payments for Deceased Payees Made Through the Vendor System

D-371-62

 

Procurement Card Program

BUS43p8

750-70

Disbursements: State Tax Withholding from Nonwage Payments to Nonresidents Of California

D-371-77

 

Petty Cash Procedures

C-173-61

200-72

Charges without Benefit of and with Purchase Orders

 

200-14

Non-Employee Cash Awards

BFB G-42

 

Memberships

BFB G-43

 

CONTROLS

UCOP               

UCR

Cash Handling

BFB BUS-49 

 

Inventory

BFB BUS-54

 

PAN Review Guidelines

 

200-61      

UCRFS Ledger Review Guidelines

200-97 

EXTRAMURAL FUNDS              

UCOP

UCR

Allowable Costs

C&G Manual - Chapter 07       

 
Cost Sharing

C&G Manual - Chapter 05

 

Cost Transfers

C&G Manual - Chapter 07

 200-50

Cost Transfers

BFB A-47

 200-50

Direct Costing Policy

BFB A-47

 

Indirect Cost   C&G Manual - Chapter 08

 

Extramural Classification

 

200-45    

PreAward  

550-80 

 

GENERAL ACCOUNTING

 UCOP

UCR

BEA, NCT, Recharge Use

 

200-03

Cash-Check

BFB-BUS-49 

200-06

Collections Sundry Debtor Bills and Student Loans

 

200-16

Credit/Debit Card Payments - Acceptance of

 

200-17

Direct Sales by Department to Students or Other Individuals

 

200-32

Extramural Fund Classification

 

200-45

Funds - Transfer of Funds (Requests for)

 

200-54

Funds - Transfer of Funds (Type Entries)

 

200-56

PAN Review Guidelines

 

200-61

Short Term Investment Pool

 BFB A-60

200-78

Signature Authorization (or cancellation)

 

200-80

Cost Transfers 

 

200-50

UCRFS Ledger Review Guidelines

 

200-97

Sales & Service 

BFB A-56 

 

Auxiliary 

BFB A-59 

 

Petty Cash 

BFB BUS-49 

200-72 

GROSS PAY

UCOP

UCR

Attendance, Time Reporting, and Leave Accrual Records

P-196-13

200-01 
200-98

Payroll: Official pay Dates

P-196-16.5

Payroll Calendar

Damage Payments for Services Performed Before Loyalty Oath Is Signed

P-196-21

200-82

Range Adjustments

P-196-62

 

TAXES

 

 

Accounting for and Tax Reporting of Mandatory Deductions
and Insurance Benefit Contributions

P-196-11

 

Federal Taxation of Citizens

P-196-28

 

Settlement Payments

P-196-76

 

State Tax Withholding from Employees

P-196-77

 

Federal Taxation of Aliens

T-182-27

200-62

Income Tax Information in the Accounting Manual

T-182-37

 

OASDI and Medicare Contributions

P-196-30

 

UCRS Accounting Procedures

P-196-78

 

Taxation of Scholarship and Fellowship grants and Educational Assistance

T-182-77

 

Tax Withholding for States Outside of California 

T-182-78

 

OTHER DEDUCTIONS AND BENEFITS

 

 

Contribution Deductions for Fund-Raising Organizations

P-196-16

 

Deduction-Cost Reimbursement

P-196-23

 

Group Automobile Insurance

P-196-35

 

Health Sciences Compensation Plans

P-196-37

 

Miscellaneous Payroll Deductions for Employee
Organizations, Faculty Clubs, and Credit Unions

P-196-53

 

Unemployment Insurance

P-196-77.5

600-75

Workers' Compensation Insurance

P-196-86

600-85

OTHER

 

 

Internal Control Standards: Departmental Payrolls

BFB IA-101

 

Employee Death Payments

P-196-25

650-18

Intercampus Transfers and Appointments

P-196-38

 

Salary Attachments and Assignments

P-196-70

 

Senior Management Group Automobile Allowance

Regents 7709

 

Senior Management Group Relocation Allowance

Regents 7711

 

Education Abroad Program: Intercampus Transactions

E-227-35

 

Employee Non-Cash Awards

BFB G-41

 

Records Retention Schedule

Retention Schedule

 

OTHER LOCAL POLICIES

 

 

Patent Agreements

 

200-60

Payroll Advances to Aliens

 

200-64

Cost Transfers

 

200-50

Payroll Check Distribution

 

200-66

Volunteer Staff Appointments (Without Salary)

 

650-85

Subpoenas

 

800-80

TRAVEL & ENTERTAINMENT

UCOP 

UCR

Travel

BFB G-28

Travel Policy Summary

900-20

Entertainment

BFB Bus-79

200-44

Moving, Removal and Relocation

BFB G-13
SMG Moving - Regents Policy 7710
SMG Relocation - Regents Policy 7711

650-31 - Academics
650-32 - Staff

T&E Corporate Charge Card

 

900-05

Travel Advances & Direct Charges

 

900-40

Use of Privately Owned Autos

 

900-45

Vehicle Accident & Damage Reporting

 

900-55

Vehicle Rental & Hotel/Motel

 

900-80

Transient Occupancy Taxes

T-182-75 

 


More Information

General Campus Information

University of California, Riverside
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012

Career OpportunitiesUCR Libraries
Campus StatusDirections to UCR

Department Information

Accounting Office

Physical Address: 1201 University Avenue, Suite 208
Riverside, CA 92507

Mailing Address: UC Riverside, Accounting Office-002
Riverside, CA 92521

Office Hours: Mon-Fri (8:00 am - 5:00 pm); Sat-Sun (Closed)

Tel: (951) 827-3303
Fax: (951) 827-3314
E-mail: bobbi.mccracken@ucr.edu
Parking at the University Village

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