Payment Methods
Accounts Payable manages all supplier and payee payments originating from Concur, ePay, and Oracle Procurement transactions. UCR uses the following payment methods:
| Method | Use Case | Restrictions |
|---|---|---|
| Check | Standard supplier payments | Delivery takes 7–10 business days |
| ACH | Employee payments (including student employees) | Must update banking via UCPath |
| Foreign Wire | International suppliers | Requires a Wire Request (DocuSign form) |
| Domestic Wire | Exceptional cases only | Requires a Wire Request (DocuSign form) with justification/Treasury approval |
Checks
Checks are UC Riverside’s default payment method for suppliers and payees. Payments are issued and mailed through Wells Fargo and are typically processed on Tuesdays and Thursdays.
Frequently Asked Questions
Q: How long does it take to receive a check?
A: Check delivery typically takes 7–10 business days.
Q: How long is a check valid?
A: Checks are valid for 180 days. After this period, they are considered stale-dated and rejected by the bank.
Direct Deposit (ACH)
Direct Deposit is available only to UCR employees (including student employees) who are receiving payments through Accounts Payable.
Frequently Asked Questions
Q: How do employees enroll or update ACH information?
A: Employees must update their banking information directly in UCPath.
Q: When will a direct deposit arrive?
A: Once the payment is issued in Oracle, funds typically arrive within 3 business days.
Wire Transfers
Wire transfers should be used only when necessary, as they carry additional costs, processing time, and banking requirements. A wire may be required when the payee is outside the U.S., the supplier cannot accept checks or ACH, international banking regulations require it, or when foreign nonresident payments involve tax review and other compliance steps.
UCR issues foreign wire transfers for suppliers with bank accounts outside the United States and allows domestic wires only with Treasury approval and when no other payment method can be used.
Departments must collect all banking and payee information through the DocuSign Wire Transfer Request. The DocuSign packet replaces manual forms and ensures Treasury receives all required fields.
How to Submit a Wire Transfer Request
- Launch and complete the Wire Request Form.
- Obtain banking details:
- If the payee has provided wire instructions on an invoice or bank form, use those and attach in DocuSign.
- If not, send the Optional Wire Information Form to the payee to complete before routing the Wire Request Form in DocuSign.
- Verify that the Oracle Supplier Record matches the beneficiary's name exactly.
- Upload all required supporting documents (invoice, contract, payment backup, etc.) in DocuSign.
- Route the DocuSign package according to the Wire Request (DocuSign Instructions).
- Include justification for domestic wires, as required.
- Banking & Treasury reviews and processes the request, approving when applicable and issuing the wire payment.
Tip: Payees may request payment in their local currency. Final amounts are based on foreign exchange rates at the time the wire is sent.
Foreign Nonresident Payments
Payments to foreign nonresident individuals require a separate compliance process and may be subject to tax withholding. Departments must complete this review before initiating any wire request.
This process may include:
- Foreign Statement of Services
- Passport and visa verification
- Glacier tax residency review
- International 1099 Payment Request (DocuSign)
- Treasury withholding calculation and wire payment
Foreign Nonresident Payment Guide
Wire Transfer Checklist
Before routing a wire request to Treasury, confirm:
✔ The Wire Transfer Request (DocuSign) is fully completed
✔ Required documentation is attached (invoice, contract, etc.)
✔ Supplier record is validated in Oracle
✔ Nonresident tax review is completed (if applicable)
✔ Intermediary bank details are included (if required)
✔ Currency is specified
✔ ePay ID is added after service completion (for nonresident payments)