Accounting Office

greenhouse
Banking & Treasury

Wire Transfers

Outgoing wire transfers should only be used when necessary, as they carry additional costs, processing time, and banking requirements. A wire may be required when the payee is outside the U.S., the supplier cannot accept checks or ACH, international banking regulations require it, or when foreign nonresident payments involve tax review and other compliance steps. 

UCR issues foreign wire transfers for suppliers with bank accounts outside the United States and allows domestic wires only with Banking & Treasury approval and when no other payment method can be used.

How to Submit a Wire Transfer Request

  1. Launch and complete the Wire Request Form.
  2. Obtain banking details:
    • If the payee has provided wire instructions on an invoice or bank form, use those and attach in DocuSign.
    • If not, send the Optional Wire Information Form to the payee to complete before routing the Wire Request Form in DocuSign.
  3. Verify that the Oracle Supplier Record matches the beneficiary's name exactly.
  4. Upload all required supporting documents (invoice, contract, payment backup, etc.) in DocuSign.
  5. Route the DocuSign package according to the Wire Request (DocuSign Instructions).
  6. Include justification for domestic wires, as required.
  7. Treasury reviews and processes the request, approving when applicable and issuing the wire payment.

Tip: Payees may request payment in their local currency. Final amounts are based on foreign exchange rates at the time the wire is sent.

Foreign Nonresident Payments

Payments to foreign nonresident individuals require a separate compliance process and may be subject to tax withholding. Departments must complete this review before initiating any wire request.

This process may include:

  • Foreign Statement of Services
  • Passport and visa verification
  • Glacier tax residency review
  • International 1099 Payment Request (DocuSign)
  • Treasury withholding calculation and wire payment

Foreign Nonresident Payment Guide

Wire Transfer Checklist

Before routing a wire request in DocuSign, confirm:

✔  The Wire Request Form is fully completed
✔  Beneficiary's bank details and all required documentation is attached (invoice, contract, etc.)
✔  Supplier record is validated in Oracle
✔  Nonresident tax review is completed (if applicable)
✔  Currency is specified
✔  ePay ID is added after service completion (for nonresident payments)