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Moving & Relocation

Relocation expenses include reasonable costs for moving household goods and personal effects to a new residence. These may also cover travel costs for the eligible appointee/employee and their household members. All expenses related to the relocation of a transferred or new employee should be captured. Relocation expense reimbursements should be requested and approved in Concur using the report type "Relocation Expenses." See below for covered expense information.

Note: IRS regulations consider moving expenses eligible for UCR reimbursement taxable income.

Expense Type
Definition
Covered?
House Hunting Costs related to visiting the new location before employment. (Note: Non-standard for Staff/Academic employees). Restricted to SMG classifications, unless an exception is granted.
Household Move
  • Out-of-pocket expenses for moving personal belongings and family members.
  • Third-party moving company expenses (e.g., Burgess Moving & Storage), typically pre-paid via Purchase Order (PO) due to existing agreements.
 Yes
University Goods Relocation typically does not cover lab equipment or materials transferred from another institution that will now belong to UCR. In certain
instances


Payment Status for Relocation Expenses in Concur 

When a relocation expense report in Concur is approved, the payment process differs from other types of reimbursements: 

  • Once the expense report is reviewed and approved, the status in Concur will change to "Sent for Payment."
  • Unlike other expense reimbursements, relocation payments are processed through UCPath (Payroll), not Oracle.
  • The "Sent for Payment" status will not change in Concur once the payment information is sent to UCPath for payment,
    as payment details do not flow back into the system.
















 

 

 

Have Questions About the Reimbursement to the Employee?

If you need an update on a pending relocation reimbursement, send a ticket with your inquiry to Payroll Coordination & Analysis. 
They manage relocation payments and can provide accurate updates.


Applicable Policies

For full policy details, refer to the following:

  • BFB G-13 – Policy and Regulations Governing Moving and Relocation
  • Regent's Policy 7710 – Senior Management Group Moving Reimbursement
  • Regent's Policy 7711 – Senior Management Group Relocation Allowance
  • UCRPP 650-31 – Moving and Relocation Expense Reimbursements for Academic Employees
  • UCRPP 650-32 – Moving and Relocation Expense Reimbursements for Staff Employees