Accounting Office

No, Items submitted via ePay should fall within one of the selectable categories. Items under the “Other” category are looked at more closely as most items approved to be paid via ePay should fall within one of the available categories. Please consider alternative payment methods before selecting the “Other” category.

Federal Forms:
W9 –Request for Taxpayer Identification Number and Certification
W8 series –Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding and Reporting

State Forms:
587 –Non Resident Withholding Allocation Worksheet
590 –Withholding Exemption Certification

Below is a list of payment types that require both Federal and State forms.  Please email ePayfeedback@ucr.edu if your payment type is not listed below:

• Honoraria
• Performance Agreement
•  Stipend
•  Human Subject
•  Casual Labor
•  Game Official
• Teaching agreements
• Homestay 
   

Taxable payments made to foreign individuals must be reviewed by Payroll for proper reporting via Glacier. These payments are also reviewed for tax treaties, proper visa classification, and federal tax withholding.  Currently, processing these payments on a paper form 5 is the only way to navigate the review by Payroll and payment processing by Accounts Payable.  

Wires are only sent to individuals or vendors with foreign bank accounts.  

A Host is someone that attended the Event and have a UCR Net ID. In the case of a non-UCR host, an employee who was in attendance can be listed as the host.

Yes, registration can be paid to the Vendor using the “Other” category. As of October 2018, a university ProCard can also be used to pay conference registration.