Notice: Effective November 1, 2024, travelfeedback@ucr.edu and epayfeedback@ucr.edu will be retired. To request services or assistance from the Accounts Payable/Travel team, users must submit a ticket through Finance and Administration Support.
Please begin preparing for the transition now, as inquiries sent to either email after 10/31 may not receive a response. Refer to the Contact Tree for the quickest route to address your inquiries.
- Request a Non-Employee Traveler
- Login to iTravel, select “ request a non-employee traveler”.
- Prior to requesting a Non-Employee Traveler, make sure he/she is not in the vendor database, as duplicate records create problems.
- Enter the required fields (Firstname, Lastname, Address, City, State, Zip, Phone Number, etc.) and press ‘add non-employee traveler.
- After pressing the “add non employee traveler ” button, you will receive a confirmation message.
- You will receive an email notification when the Non-Employee Traveler has been added by the Accounts Payable unit to UCRFS.
- Associate this non-employee traveler to your Accountability Structure:
- After receiving email confirmation that your traveler has been added to the database, go back to the “Request Non-Employee Traveler” menu.
- Search for the Non-Employee Traveler by entering the individual's last name and clicking SEARCH Identify the individual from the search results and clicking the EDIT link under the ACTION column.
- Select the drop-down menu under ACCOUNTABILITY STRUCTURE and designate the appropriate SAA/ORG value.
- Click on REQUEST, a confirmation message will display: "Your Accountability Structure has been updated", click OK.
- The traveler will follow the default travel routing roles unless the SAA established a unique routing for this non-employee traveler (unique routing is not recommended).
- From the main iTravel menu, the travel coordinator can select Travel Expense Reporting > NEW and the non-employee traveler will display in the drop-down list of travelers from which the travel coordinator may select.
This information is also covered in detail on Chapter 8 (Pages 38 - 43 / Slides 75 - 85) of the Travel Coordinator’s Users Guide.