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Extramural Funds

Project Costing in Oracle Financials

When entering a requisition associated with a Contract & Grant or Capital Project (PPM Project), the Project Number (K-number) must be entered in the Project Costing field. Oracle has updated this screen, so the Project Costing section now appears separately from the Charge Account field.

Entering Project Information

In the Project Costing field, click and enter the K-number. Once the K-number is entered, Oracle will display the additional POETAF fields required for project charging. Select the correct values from each dropdown to confirm the Project, Organization, Expenditure Type, Task, Award, and Funding Source.

Billing Review

Every time a requisition is entered, verify that:

  • The correct Project Number has been entered in the Project Costing section, not in the Charge Account field.
  • The POETAF values accurately reflect how the expense should be charged.
  • Any charge splits are entered in the Billing Review area as needed.

COA Project Segment & POETAF

To charge expenses to a PPM Project, it is essential to understand that Oracle uses the POETAF structure:

Project | Organization | Expenditure Type | Task | Award | Funding Source

Project Number, and the system maps that information automatically to POETAF. However, Oracle Financials modules such as Procurement require the full POETAF chart string, which is why entering the K-number in the Project Costing field is essential.

Common Issue: Project Number Entered in the Wrong Field

A frequent error occurs when the Project Number is typed into the Charge Account field instead of the Project Costing field. When this happens, the POETAF segments are missing, and Procurement must manually correct the purchase order.

To prevent delays:

  • Requisitions that include a Project Number (other than 0000000000 DEFAULT) in the Charge Account field are rejected automatically.
  • The default COA feature cannot be used for Project-related purchases.

If your requisition is rejected:

  1. Click Action → Edit
  2. Clear the Charge Account field
  3. Enter the Project Number in the Project Costing field
  4. Resubmit the requisition