Manual Payroll Cost Transfer (MPCT) Requests

To ensure accurate processing, review the Manual PCT Request Submission Guide for full definitions and requirements.

Step 1: Prepare Your Request

Each MPCT request requires two (2) forms and supporting documentation (as applicable)

Required Forms

1. Manual Payroll Cost Transfer Request Form 
   • Required for all requests
   • All fields must be complete
   • Save using this format: MPCT_ORGID_DEPTID_EmployeeID_FYxx.docx
      
2. Pre-Journal File Template 
   • Required for all requests
   • Includes COA (from/to), Earn Codes, Payroll details
   • Save using this format: MPCT_PJ_ORGID_DEPTID_EmployeeID_FYxx.xlsx
   • Enter the UR Ticket number in the template before submission.

Supporting Documentation 

As applicable, include relevant documents to support your request and justification:

• Payroll Distribution Query (Looker): MPCT_Looker_ORGID_DEPTID_EmployeeID_FYxx.xlsx*
• Notice of Award (NOA) or other award documentation: MPCT_Notice_ORGID_DEPTID_EmployeeID_FYxx.pdf
• Approval Email Thread: MPCT_Email_ORGID_DEPTID_EmployeeID_FYxx.pdf
• Additional documentation as needed to support allowability, justification, and audit readiness.

* Each MPCT request must include all payroll costs (salary and assessments). The Looker Payroll Distribution query must capture all required fields to ensure a complete and accurate transfer. Incomplete submissions may be returned for correction or delayed.

Step 2: Submit Your Request

Once all documentation is complete, submit a Universal Request (UR) ticket:

• Service/Business Area Selection: Payroll Coordination and Analysis
• Short Description: MPCT_ER_ORGID_DEPTID_EmployeeID_FYxx
  • ORGID (ORG00), DEPTID (D00000), Employee ID (12345678), and FYxx (FY00)
  • The FYxx should indicate the fiscal year in which the payroll earnings posted (Request cannot cross fiscal years)